Vandall Business
Use the task board
By the end all the work behind your releases will be on one board, so you can see what’s in progress for a single track or across the whole workspace.
Before you start
- A workspace with at least one track. Tasks can belong to a track or stand on their own.
- 1
Open the board
Click Tasks in the sidebar and choose Board. You’ll see every task in the workspace sorted into five columns: Backlog, Todo, In Progress, Done and Cancelled. To change a task’s status, drag its card to another column.
- You now see the tasks from every track in one place.
- 2
Add a task
Click Add Task, type a name such as Send the press kit to playlist curators, and press Enter or click Save. To add a task straight into a status, click the + beside that column’s name instead. A name is all a task needs; you can fill in the rest later.
- You now see the task on the board, with the rest still to fill in.
- You can also add a task from Home with Add task, without opening the board.
- 3
Open a task to fill in the details
Click the task’s name to open its own page. In the Details panel, set the status, priority, assignee, due date and the track it belongs to. Each one saves as soon as you pick it. To send someone straight to this task, open the menu at the top right and click Copy Link.
- You now see one page per task, with a link you can paste to a colleague.
- 4
Write the description
Click into the description and write the brief. When you click in, a toolbar appears above the text for headings, bulleted and numbered lists, links and bold. When you’re done, click Save below the editor. The description is the one field that doesn’t save by itself.
- You now see the task carrying its own context, so nobody has to ask what it meant.
- 5
Filter and switch views
Type in Search tasks to find a task by name. Click the eye menu to the right of the search box, labelled All, to Hide completed or show only some statuses. Use List, Board and Calendar at the right of the toolbar to switch views.
- You now see only the tasks that match.
- Hide completed clears finished work off the board without deleting it.
- 6
Track work on one track
Open a track and click its Tasks tab. You’ll see the same columns, holding only this track’s tasks. Click the + in a column to add work that belongs to this release.
- You now see this track’s tasks, which also appear on the workspace board.
What each field on a task is for
- Status
- Which of the five stages the task is at: Backlog, Todo, In Progress, Done or Cancelled. On the board it is the column, so dragging a card sets it.
- Priority
- Urgent, High, Medium, Low or No priority. It colours the badge and it is one of the columns the list view sorts by. It does not notify anyone.
- Assignee
- One person from the workspace, or nobody. One task, one owner: there is no way to assign several people, and shared reference tasks are usually left unassigned.
- Due date
- A date only, with no time of day. Only tasks that have one appear on the calendar view, so leaving it empty is how a task stays off the schedule.
- Track
- Links the task to one track, so it also shows on that track’s Tasks tab. Leave it empty for work that is not about a single release.
- Description
- Free text with headings, lists, links and bold. This is where the brief goes. It is the one field that waits for Save rather than saving on its own.
Ways people use this
A list you keep open
Name it for what it holds, such as Playlist pluggers we pitch to or the press list for this quarter. Leave the due date and the assignee empty, and keep the list itself in the description. It stays in Backlog, nothing goes red, and the whole team has one link instead of a spreadsheet nobody can find.
The brief for one release
Set the track. The task then shows both on the workspace board and on that track’s own Tasks tab, so whoever opens the release finds the brief without needing to know the board exists.
A question you are waiting on someone for
Assign it to the person who owes you the answer and leave the due date empty. It sits under their name in the list view without inventing a deadline you do not have.
Tips
- Tasks hold text, not files. An artist’s bio, promo shots and press photos belong on a track in the Catalog where they can be previewed and shared. Link that track from the task rather than describing where the files live.
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