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Every artist. Every release. One pipeline.

Open the dashboard and see what each artist is shipping next, what is waiting on whose signature, and what hits distro this week. Replace the master spreadsheet with a roster that updates itself.

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The Vandall Business roster in a browser: ten releases with cover art, named artists, created and release dates, and the members assigned to each

A manager sees it without asking

  1. Roster at a glance

    Every artist as a project line. Read pipeline status, next milestone, and last activity without opening anything.

  2. Release-readiness scoring

    Each release shows a single score across audio, metadata, splits, and agreements. Spot the blocker before the deadline does.

  3. Sign-off across people you do not manage

    Route approvals to the artist, the producer, the label, and the lawyer. The thread shows who is holding the line.

  4. Agreements you can find six months later

    E-sign split sheets and side agreements in-project. Export PDF and CSV. Re-open the file by track, not by inbox search.

  5. Per-recipient listen-time

    See which A&R actually played the track and for how long. Show the artist real engagement, not "I sent it on Tuesday."

  6. Audit trail per upload

    Every version, every comment, every signature stamped with who and when. No more "I thought we had agreed on V2."

  7. Role-based access

    The artist sees their own pipeline. The label sees the master. The lawyer sees the agreement. You see all of it.

  8. Same workspace on mobile

    Approve a master in a green room. Pull a split sheet at a meeting. The phone view is the same project, not a stripped-down read-only.

The roster

Open the dashboard. Read the whole pipeline in ten seconds.

Each artist is a row. Each row shows what is in flight, what is waiting on a signature, and what ships next. Sort by deadline, by readiness, or by artist. The view that used to be a spreadsheet you updated by hand is the working surface itself.

  • Roster-style projects list groups every artist on one page.
  • Status pills tell you at a glance whether a release is on track, blocked, or shipped.
  • Last-activity timestamps surface artists who have gone quiet.
Vandall Business roster showing every artist on one page with release dates, cover art, and assigned members

Readiness

One score answers "is the master going out on Friday?"

Every release shows a readiness score that rolls up audio, metadata, splits, and agreements. Walk into a Monday call and the blockers are already named: "track 3 has no ISRC, track 5 is missing the producer signature." Fix the line, score moves, you ship on time.

  • Audio, metadata, splits, and agreements each contribute to one number.
  • Click any failing line to jump straight to the fix.
  • History keeps the score across versions, so you can see when readiness slipped.
Vandall Business release package showing readiness for audio, cover art, metadata and credits on one release

What the manager stops chasing

  1. Roster & pipeline

    • Roster-style projects list with status, next milestone, and last activity per artist.
    • Release-readiness score per project across audio, metadata, splits, and agreements.
    • Filter and sort by deadline, readiness, or artist.
    • Audit trail per upload, comment, and approval.

  2. Sign-off & agreements

    • Threaded comments and approvals pinned to the version, not floating in a chat.
    • E-sign split sheets and side agreements inside the project.
    • Export agreements as PDF and CSV at any time.
    • Role-based access for artist, producer, label, lawyer, and manager.

  3. Reporting & mobility

    • Per-recipient listen-time on every share link, not just opens.
    • Mobile parity — full project view, comments, and approvals from a phone.
    • Activity feed for every release, readable cold by anyone you bring in.
    • Customer audio is never used to train AI models.

Sign-off

The artist signs. The label signs. The producer signs. You watch it happen.

Route a split sheet or a side agreement to everyone who needs to sign and the project shows the chain in real time. The producer is sitting on it for four days, the label countersigned this morning, the artist is travelling — you can see all of that without sending another email.

  • Threaded comments and approvals live on the version, not in a side chat.
  • Outstanding signatures show up on the readiness score until they are in.
  • Activity feed records every signature with timestamp and device.
Vandall Business agreements tab showing a signed split sheet with its participants and signature count

On the road

Send a track from the green room. See who actually listened.

Open the project on a phone, pick the master, send a link to the A&R. The next morning the project shows that the A&R played the track twice and stopped at 2:14, while the sync supervisor opened it but never pressed play. Real engagement, not a read receipt.

  • Per-recipient listen-time on every share link.
  • Same project on mobile — no separate "manager app" to keep in sync.
  • Send any version to any contact in seconds, no extra upload.
The Vandall Business roster on a phone, with cover art, title and artist per release

Six months later

Open the project. The agreement is right there.

A royalty question arrives eight months after release. You open the project, click the agreements tab, and the signed split sheet is sitting in PDF and CSV. No inbox archaeology, no "I think Roger had the latest version." The audit trail shows who signed what and when, every time.

  • E-sign split sheets and side agreements inside the project.
  • Export PDF and CSV any time — yours and the artist's to keep.
  • Audit trail per upload shows the full history of every change.
A Vandall Business release with its files listed by version, each showing size and modified date

Check the roster from anywhere

Vandall Business runs in a browser, so the release calendar and the task board are as available on the way to a meeting as they are at the desk.

  • The Vandall Business roster in a desktop browser
  • The Vandall Business roster on a tablet
  • The Vandall Business roster on a phone

Questions people ask first

Can each artist see only their own projects?

Yes. Role-based access is per project. Artists open the workspace and see their own pipeline. You see every artist on the roster.

How do approvals work when the signer is not on my team?

Invite the producer, the label, or the lawyer to the project with the role they actually play. They sign in the project, the signature is recorded against the version, and the activity feed stamps who signed when.

Can I export agreements and metadata for our records?

Split sheets and side agreements export as PDF for the legal file and CSV for accounting. Track metadata exports in the formats distribution partners expect.

Does it work on mobile when I am on the road with an artist?

Yes. The project view, comments, approvals, and share-link sending all run from a phone browser. It is the same project, not a read-only viewer.

Can I show artists real listen-time on the tracks I pitch for them?

Every share link records per-recipient listen-time. You can see who played the track, for how long, and where they stopped — concrete numbers to show the artist on the next call.

How is this different from running everything in spreadsheets and a shared drive?

The roster updates itself. Readiness reflects the actual files in the project, not a column you maintain by hand. Approvals live on the version, not in a chat thread you have to search. Six months later the agreement is one click away, not in the bottom of an inbox.

Reading on roster and release

Trusted by creators globally

Creators on every continent use Vandall to share, collaborate, and close deals, no matter the timezone.

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Projects created

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