Every artist. Every release. One pipeline.
Open the dashboard and see what each artist is shipping next, what is waiting on whose signature, and what hits distro this week. Replace the master spreadsheet with a roster that updates itself.
A manager sees it without asking
Roster at a glance
Every artist as a project line. Read pipeline status, next milestone, and last activity without opening anything.
Access that follows the artist
Each act on the roster owns a folder, and the people around it are invited into that folder. Nobody is granted access one track at a time, and nobody sees the acts they do not work on.
Release-readiness scoring
Each release shows a single score across audio, metadata, splits, and agreements. Spot the blocker before the deadline does.
Sign-off across people you do not manage
Route approvals to the artist, the producer, the label, and the lawyer. The thread shows who is holding the line.
Agreements you can find six months later
E-sign split sheets and side agreements in-project. Export PDF and CSV. Re-open the file by track, not by inbox search.
Feedback on the record itself
See which A&R actually played the track and for how long. Show the artist real engagement, not "I sent it on Tuesday."
Audit trail per upload
Every version, every comment, every signature stamped with who and when. No more "I thought we had agreed on V2."
Role-based access
The artist sees their own pipeline. The label sees the master. The lawyer sees the agreement. You see all of it.
Same workspace on mobile
Approve a master in a green room. Pull a split sheet at a meeting. The phone view is the same project, not a stripped-down read-only.
The roster
Open the dashboard. Read the whole pipeline in ten seconds.
Each artist is a row. Each row shows what is in flight, what is waiting on a signature, and what ships next. Sort by deadline, by readiness, or by artist. The view that used to be a spreadsheet you updated by hand is the working surface itself.
- Roster-style projects list groups every artist on one page.
- Status pills tell you at a glance whether a release is on track, blocked, or shipped.
- Last-activity timestamps surface artists who have gone quiet.
Readiness
One score answers "is the master going out on Friday?"
Every release shows a readiness score that rolls up audio, metadata, splits, and agreements. Walk into a Monday call and the blockers are already named: "track 3 has no ISRC, track 5 is missing the producer signature." Fix the line, score moves, you ship on time.
- Audio, metadata, splits, and agreements each contribute to one number.
- Click any failing line to jump straight to the fix.
- History keeps the score across versions, so you can see when readiness slipped.
What the manager stops chasing
Roster & pipeline
- Roster-style projects list with status, next milestone, and last activity per artist.
- Release-readiness score per project across audio, metadata, splits, and agreements.
- Filter and sort by deadline, readiness, or artist.
- Audit trail per upload, comment, and approval.
Sign-off & agreements
- Threaded comments and approvals pinned to the version, not floating in a chat.
- E-sign split sheets and side agreements inside the project.
- Export agreements as PDF and CSV at any time.
- Role-based access for artist, producer, label, lawyer, and manager.
Reporting & mobility
- Timestamped comments come back on every share link instead of in a reply-all thread.
- Mobile parity: full project view, comments, and approvals from a phone.
- Activity feed for every release, readable cold by anyone you bring in.
- Customer audio is never used to train AI models.
Sign-off
The artist signs. The label signs. The producer signs. You watch it happen.
Route a split sheet or a side agreement to everyone who needs to sign and the project shows the chain in real time. The producer is sitting on it for four days, the label countersigned this morning, the artist is travelling. You can see all of that without sending another email.
- Threaded comments and approvals live on the version, not in a side chat.
- Outstanding signatures show up on the readiness score until they are in.
- Activity feed records every signature with timestamp and device.
On the road
Send a track from the green room. See who actually listened.
Open the project on a phone, pick the master, send a link to the A&R. The next morning their note is on the track at 2:14, where the second verse comes in. A comment on the moment, not a read receipt on an email.
- Timestamped comments back on every share link.
- Same project on mobile. There is no separate "manager app" to keep in sync.
- Send any version to any contact in seconds, no extra upload.
Six months later
Open the project. The agreement is right there.
A royalty question arrives eight months after release. You open the project, click the agreements tab, and the signed split sheet is sitting in PDF and CSV. No inbox archaeology, no "I think Roger had the latest version." The audit trail shows who signed what and when, every time.
- E-sign split sheets and side agreements inside the project.
- Export PDF and CSV any time. The files are yours and the artist's to keep.
- Audit trail per upload shows the full history of every change.
Check the roster from anywhere
Vandall Business runs in a browser, so the release calendar and the task board are as available on the way to a meeting as they are at the desk.
Questions people ask first
Can each artist see only their own projects?
Yes. Role-based access is per project. Artists open the workspace and see their own pipeline. You see every artist on the roster.
How do approvals work when the signer is not on my team?
Invite the producer, the label, or the lawyer to the project with the role they actually play. They sign in the project, the signature is recorded against the version, and the activity feed stamps who signed when.
Can I export agreements and metadata for our records?
Split sheets and side agreements export as PDF for the legal file and CSV for accounting. Track metadata exports in the formats distribution partners expect.
Does it work on mobile when I am on the road with an artist?
Yes. The project view, comments, approvals, and share-link sending all run from a phone browser. It is the same project, not a read-only viewer.
Can I show artists what came back on the tracks I pitch for them?
Vandall does not report plays or listening figures. What it keeps is the feedback itself: who said what, on which second of which track. That is more useful to read out on the next call than a number.
How is this different from running everything in spreadsheets and a shared drive?
The roster updates itself. Readiness reflects the actual files in the project, not a column you maintain by hand. Approvals live on the version, not in a chat thread you have to search. Six months later the agreement is one click away, not in the bottom of an inbox.
Reading on roster and release
- Thought leadershipThe future of music collaboration in EuropeWhy distributed rosters beat single-studio teams when the work crosses borders.
- GuideMastering music release preparationA working checklist for getting a master, metadata, and splits out the door without a fire drill.
- Use caseMigrate from spreadsheetsMove a roster off a master spreadsheet into a workspace that updates itself.
- Use caseMusic collaboration use caseThreaded feedback, role-based access, and approvals for releases run across time zones.
- Use caseListening analytics on share linksSee who listened, for how long, and where they stopped, per recipient and per version.
- AudienceFor labelsLock masters, run sign-off, and keep the release pipeline visible end to end.
Trusted by creators globally
Creators on every continent use Vandall to share,
collaborate, and close deals, no matter the timezone.
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