Your spreadsheet is a liability.
Import your CSV on day one. Map columns to structured fields. Lock splits as signed PDFs attached to the project. Move your roster off Sheets, Excel, Notion, or Airtable in an afternoon.
Trusted by people who ship releases
What labels, studios and producers say about working in Vandall.
Vandall should have existed ten years ago, it's exactly what labels need.
Wemppa Koivumäkiex-CEO Sony Music FinlandWhat replaces the spreadsheet
CSV import on day one
Bring your existing catalog as a CSV. Map columns to Vandall fields, hit import, and every release becomes a project with audio, metadata, and rights in one place.
Structured fields, not freeform
ISRC, IPI, splits, dates. Validated on entry, searchable across the catalog. No more typo-ridden columns or "is that a 0 or an O" tickets.
Splits that survive
Sheets get edited. Vandall splits sign as PDFs, lock to the project, and stay immutable. The agreement tab is the agreement, not a row someone might change next quarter.
Per-project access
Drop the "do not edit this tab" notes. A&R sees A&R. Artists see their own projects. The label sees everything. Roles replace tab-level guardrails.
Audit trail by default
See who changed what, when, and from where. Sheet edits go anonymous after the fact. Every Vandall change is logged on the project activity feed.
A label in an afternoon
Onboarding maps your existing schema to ours, runs a dry import, and you sign off before anything goes live.
Step 1: Import
Tab 7 of the master spreadsheet becomes the projects list.
Drop your CSV. Map "Track Title" to title, "ISRC" to ISRC, "Artist" to artist. Onboarding handles the column mapping if your schema is non-standard. Every row becomes a project with its own workspace: audio, metadata, splits, agreements, and comments lined up where they belong.
- Map columns once, run a dry import, sign off, then go live.
- CSV catalog import is a Business-plan capability, set up with onboarding.
- ISRC and IPI fields enrich automatically where they can.
Step 2: Structure
Stop the drift between A&R, marketing, and ops.
The metadata tab on each project replaces the freeform columns nobody agrees on. ISRC, UPC, release date, language, primary artist, contributors. Validated on entry, searchable across the catalog, and the same source of truth for everyone. Nobody has to ask "which sheet is the real one?" again.
- Structured fields with validation: typos and bad ISRCs caught before release.
- Search the catalog by ISRC, contributor, or release window in one click.
- Custom fields for what is specific to your label.
Life after the spreadsheet
Catalog & roster
- CSV import maps your existing schema to Vandall fields.
- Every release becomes a project with audio, metadata, and rights together.
- Search the catalog by ISRC, contributor, label, or release date.
- Mobile create-project means new releases exist the moment they happen.
Agreements & rights
- Splits import as draft values, then lock as signed PDFs after e-sign.
- Agreements live on the project instead of as Drive links rotting in column G.
- Version history preserves every revision of every master and every split.
- Per-project access replaces "do not edit this tab" warnings.
Visibility & audit
- Release readiness score per project, surfaced on the roster view.
- Activity feed logs every change with name, timestamp, and source.
- Roles for A&R, artists, managers, and label staff. Each sees what they should.
- Export to CSV anytime if a finance or legal workflow still needs a sheet.
Step 3: Rights
The "rights" column was a link to a PDF in someone's Drive.
Move splits and agreements to the project itself. Send each contributor a confirmation link. Once they sign, the split sheet locks as an immutable PDF attached to the release. Link rot stops being a rights problem.
- Initial splits import from your CSV as draft values.
- E-sign turns each row into a signed, locked PDF on the project.
- Old "rights" links and Drive folders are decommissioned, not duplicated.
Step 4: Files
The project owns the audio. Not a Drive folder, not a Dropbox link.
Upload masters, instrumentals, and stems to the same project that holds the metadata and the splits. Version history keeps every revision. No silent deletions, no "the master link broke when Tom left". Mobile create-project means a new release exists before the artist has left the studio.
- Audio, metadata, splits, agreements, and comments all on one project.
- Version history preserved: replacing a master never erases the old one.
- Create projects from your phone the moment a track exists.
Vandall should have existed ten years ago, it's exactly what labels need.
Step 5: Visibility
Release readiness replaces the colour-coded status column.
Every project gets a readiness score: masters in, splits signed, metadata complete, agreements attached. The roster view shows what is on track and what is not, without anyone keeping a separate sheet to track the sheet. Activity feed records every change, so the audit trail is real instead of remembered.
- A readiness score per release shows at a glance what is missing.
- Activity feed and audit trail capture every change with name and timestamp.
- No more "who set this row to green?" debates at the release meeting.
Check the roster from anywhere
Vandall Business runs in a browser, so the release calendar and the task board are as available on the way to a meeting as they are at the desk.
Questions people ask first
What CSV format do you accept?
Any UTF-8 CSV with a header row. Onboarding maps your columns to Vandall fields. Track title, ISRC, UPC, release date, primary artist, contributors, and split percentages are the common ones. If your schema is non-standard, we map it once and re-run.
How long does migration actually take?
A catalog of 50 to 100 releases typically moves in an afternoon. The longest part is reviewing the dry import.
What do you do with personal data in the CSV?
Names and emails for contributors get matched to existing Vandall accounts or held for invite. We do not share the data, and customer audio is never used to train AI models. PII handling follows GDPR. Request deletion at any time.
Do I have to give up my old tools?
No. Vandall is the source of truth for music: audio, metadata, splits, agreements, comments. Keep Sheets, Notion, or Airtable for finance or planning if your team still wants them. Export to CSV anytime.
What about the splits we already have in a tab?
Import them as initial values, then send each contributor a confirmation link. Once they sign, the row turns into an immutable signed split sheet locked to the project.
Who needs an account?
Anyone who edits or signs needs one: A&R, managers, label staff, contributors signing splits. Artists who only listen and leave timestamped comments on shared links do not need to sign up.
Guides on moving off spreadsheets
- GuideWhy music production file sharing is a messThe naming, the duplicates, the rotting Drive links, and what replaces them.
- Thought leadershipThe future of music collaboration in EuropeWhere catalog tooling is going and why labels are leaving generic spreadsheets behind.
- GuideMastering music release preparationA release-readiness checklist that maps directly to the Vandall project view.
- Use caseCollaboration use caseHow A&R, artists, managers, and label staff share one workspace without overwriting each other.
- AudienceFor labelsThe label-specific view of catalog, roster, and rights once the spreadsheet is gone.
- AudienceFor managementHow managers track release readiness across a roster without keeping a sheet to track the sheet.
Trusted by creators globally
Creators on every continent use Vandall to share,
collaborate, and close deals, no matter the timezone.
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