Set up your roster once
Add the acts you work with to your roster. Each one gets its own folder, and you invite the artist, their producer and their manager straight into it. They reach that artist and nothing else on your label.
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What labels, studios and producers say about working in Vandall.
Vandall should have existed ten years ago, it's exactly what labels need.
Wemppa Koivumäkiex-CEO Sony Music FinlandA folder per artist
An artist, not an account
A roster member is the act as you know it, with a name, a short description and a photo. It exists whether or not anybody logs in for it, so a catalog-only artist works the same as a busy one.
Every artist owns a folder
Creating a roster member creates their folder. Their tracks live in it, and you open it from the row of faces above your catalog.
Invite their people
Attach the artist, their producers and their manager, then invite them by email. One roster member can carry as many people as the act actually has.
Their artist, nothing else
An invited person reaches the folder tree you granted them. Other artists on your roster, and the rest of the workspace, stay out of view.
They work, you see it
Artists and producers use the Vandall app. What they upload into the artist folder appears on your dashboard without anyone sending a file.
Import brings the roster
Import a catalog from CSV and Vandall reads the artist names in the file, offers to add them to your roster, and files each track into the matching artist folder.
Define
Name the acts, once.
Open the Users page and add a roster member for each act you work with: a name, a short bio, a photo. That record is the act itself, not a person, so a band with four people and an artist you only host a catalogue for are the same kind of thing. Creating one creates the folder its work will live in.
- A roster member holds a name, a description and a photo.
- It can carry zero people, or the whole team around an act.
- Creating a member creates the folder that holds their tracks.
Invite
The right people, one folder
Attach the artist, their producer, their mixer and their manager to the roster member, and invite them by email. They accept in the Vandall app and land in that artist folder. What they can reach is the folder tree you granted, so one producer working on one act never sees the rest of your roster. When somebody starts doing label work rather than artist work, you can promote them to a full member of your workspace and the artist work they already had stays with them.
- Invite by email; they accept in the app and land in the folder.
- Access follows the folder, so other artists stay out of view.
- Promote a roster person to a workspace member when the job changes.
What a roster gives you
The roster
- A roster member per act, with a name, description and photo.
- An artist record that works with nobody attached to it.
- Search and sort the roster as it gets long.
- A row of artist faces above the catalog, one click into a folder.
The people
- Invite the artist, producers and managers by email.
- Each person reaches the artist folder and nothing beyond it.
- Promote a roster person to a full workspace member.
- People join and leave an act without the act being rebuilt.
The work
- Creators move tracks into the artist folder from the app.
- Uploads, versions and comments appear on the dashboard as they happen.
- CSV import creates roster members from the artist names in the file.
- Imported tracks file into the artist folder automatically.
Work
They upload, you have it
Artists and producers work in the Vandall app, free for them to start. They can see the label workspaces they belong to in their own track list, open the artist folder they were invited to, and move a track into it. A rough mix dropped there is on your dashboard immediately, with its versions and its comments attached. Nothing has to be sent, and nothing has to be asked for.
- Creators browse the workspaces they belong to from their own app.
- Moving a track into the artist folder is how it reaches the label.
- Versions and timestamped comments come with it.
Migrate
Bring the spreadsheet
Most labels are running the catalogue in a spreadsheet. Import it as CSV, map your columns, and Vandall reads the artist names out of the file and offers to add them to your roster. Tick the ones you want. The tracks then file themselves into the artist folder they belong to, so the import gives you the catalogue and the roster in one pass rather than a list you have to sort out by hand.
- Map your own columns; the artist names come out of the file.
- Choose which artists become roster members before you commit.
- Imported tracks land in the matching artist folder.
Vandall has a strong chance of becoming the go-to platform for music professionals.
Check the roster from anywhere
Vandall Business runs in a browser, so the release calendar and the task board are as available on the way to a meeting as they are at the desk.
Questions people ask first
Is a roster member the same as a user account?
No. A roster member is the act itself, the way your label refers to it. People are attached underneath it, and there can be none at all. That means you can put an artist on the roster and host their catalogue without ever inviting a person, then add people later if the working relationship changes.
Can an artist see the rest of my roster?
No. Somebody invited under a roster member reaches that artist folder tree and nothing else in your workspace. Other artists, and the rest of your catalogue, are not visible to them.
What do the artists and producers use?
The Vandall app, free for them to start. They see the label workspaces they belong to in their own track list, open the artist folder they were invited to, and move tracks into it. What they put there is on your dashboard straight away.
I already have a catalogue in a spreadsheet. Does it build the roster?
Yes, on import. When you import a CSV catalogue, Vandall reads the artist names in the file and offers to add them as roster members, and the tracks file into the matching artist folders. If you already organised your workspace into a folder per artist, give the roster member the same name as the folder: Vandall spots the match and offers to use that folder for the artist rather than making a second one, so the tracks already in it stay with them. Converting a catalogue that was never filed that way is not automatic yet.
Somebody works for us, not just for one artist. What then?
Promote them. Inviting a person who already holds a roster place into the workspace itself turns their place into a full membership, and the artist work they were already doing stays with them.
Guides on roster operations
- GuideStandardizing producer contracts for your rosterOne agreement flow across every artist instead of a folder of one-offs.
- Use caseCatalog management use caseThe catalog side of the same system: filters, views, and CSV export.
- Use caseCollaboration use caseTimestamped feedback, roles, and approvals inside each track.
- AudienceFor labelsRunning the label catalogue and roster from one place.
- AudienceFor managementThe manager view of the same roster: releases, tasks, and paper.
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